Applicant Requirements for Virtual Meetings

Due to the COVID-19 Public Health Emergency, Madison Planning Board, Zoning Board and Technical Coordinating Committee (TCC) meetings will be held virtually through Zoom for the foreseeable future.

We have implemented policies and procedures for applicants to follow in regards to providing documents ahead of the meeting to ensure the public can easily access all materials. 

Please select the board in which you are applying for below to review the requirements for applying, as well as the critical deadlines. 

Complete video and audio recording links of any/all meetings will be shared with the applicants attorney 24 hours after the meeting. Applicants who prefer to have their own reporter are permitted to do so. 

  1. Planning Board
  2. Zoning Board
  3. TCC

Important Information

The below information MUST be received as PDFs via file transfer/Dropbox/Google Drive Link by close of business at 4:30 P.M. (deadlines outlined below). Documents should NOT be emailed individually. All documents must be properly named for posting online under the Planning Board web page for the public to view.

Information must be sent to both communication@rosenet.org and boardmanf@rosenet.org. Hard copies will not be accepted as substitutes to the below information. Applications that have already been submitted as hard copies must still provide the documents as outlined below. 

Meeting Link

The same meeting access link, which should be used for required public notices, will be used for all regularly scheduled Planning Board meetings from January through June 2021.

  • https://us02web.zoom.us/j/84833369701 
  • +1 929 205 6099  or +1 301 715 8592  or +1 312 626 6799  or +1 669 900 6833  or +1 253 215 8782  or +1 346 248 7799 
  • Webinar ID: 848 3336 9701

Deadlines and Requirements 

14 days prior to your scheduled hearing

  • Entire Application;
  • Entire set of plans, each sheet will need to be its own PDF and clearly labeled/named with the sheet number/content - this is to ensure the public can easily access these files without barriers due to file size;
  • Any/all reports;
  • Any/all forms;
  • Any/all other documents that will be accompanying your application; 

5 business days prior to your scheduled hearing

  • Pre-marked Exhibits that will be presented at the hearing - each exhibit will need to be its own PDF and clearly numbered and clearly labeled

24 hours prior to your scheduled hearing

  • A list of any/all experts that will need permission granted for them to use video/share screen and microphone during the hearing 

Meeting Deadlines

  • January 19, 2021 at 7:30 P.M.
    • Meeting access information (Please note different than above)
    • Deadlines:
      • 14 days prior: January 5
      • 5 business days prior: January 12
      • 24 hours prior: January 18
  • February 2, 2021 at 7:30 P.M.
    • 14 days prior: January 19
    • 5 business days prior: January 26
    • 24 hours prior: February 1
  • February 16, 2021 at 7:30 P.M.
    • 14 days prior: February 2
    • 5 business days prior: February 9
    • 24 hours prior: February 12 (due to Presidents Day Holiday)
  • March 2, 2021 at 7:30 P.M.
    • 14 days prior: February 16
    • 5 business days prior: February 23
    • 24 hours prior: March 1
  • March 16, 2021 at 7:30 P.M.
    • 14 days prior: March 2
    • 5 business days prior: March 9
    • 24 hours prior: March 15
  • April 6, 2021 at 7:30 P.M.
    • 14 days prior: March 23
    • 5 business days prior: March 30
    • 24 hours prior: April 5
  • April 20, 2021 at 7:30 P.M.
    • 14 days prior: April 6
    • 5 business days prior: April 13
    • 24 hours prior: April 19
  • May 4, 2021 at 7:30 P.M.
    • 14 days prior: April 20
    • 5 business days prior: April 27
    • 24 hours prior: May 3
  • May 18, 2021 at 7:30 P.M.
    • 14 days prior: May 4
    • 5 business days prior: May 11
    • 24 hours prior: May 17
  • June 1, 2021 at 7:30 P.M.
    • 14 days prior: May 18
    • 5 business days prior: May 25
    • 24 hours prior: May 28 (due to Memorial Day Holiday)
  • June 15, 2021 at 7:30 P.M.
    • 14 days prior: June 1
    • 5 business days prior: June 8
    • 24 hours prior: June 14

Failure to meet the deadlines could result in your hearing being moved to a future meeting