NOTICE TO BIDDERS
ADDENDUM #1
 BOROUGH OF MADISON, MORRIS COUNTY, NEW JERSEY
JANITORIAL SERVICES
BID OPENING DATE – FRIDAY, FEBRUARY 22, 2008, 10:00 AM

NOTICE IS HEREBY GIVEN that sealed bids for JANITORIAL SERVICES will include an acknowledgement of this ADDENDUM #1 by the Borough of Madison, County of Morris, State of New Jersey.  The ACKNOWLEDGEMENT OF CHANGE form included in the bid document on page 27 must be completed.  Addendum #1 consists of some additions and some clarifications in the bid specifications as stated below:

Clarification: Page 3, Item #10 “The successful bidder will provide all necessary tools, equipment and power to start and complete the job.”  The Borough of Madison will supply the electricity for the vendor to run his/her tools, equipment, etc.

Currently there are two different companies performing the work in the two different locations.  This is the first time we are bidding the services.  The scope of these specifications is greater than the work being performed in the locations currently.  The approximate previous costs were $16,000 per year to clean the Civic Center and $3,000 per year to clean the Water and Electric Building.

There is no bid bond requirement for this job but there is a requirement for an Employee Dishonesty Bond with minimum limits of $100,000 (see the Hold Harmless Agreement, page 21, of Bid Specs).

On pages 30-31 of the bid document, replace the following section with the section of the same title currently there.

SPECIFICATIONS FOR JANITORIAL SERVICES

All cleaning will be done after or before hours. 

·        The Civic Center cleaning must be done in the morning hours, finished no later than 7:30 A.M.

·        The Water and Electric Building cleaning must be done after 3:30 P.M.

Invoices shall be submitted on a monthly basis for the previous month’s work.

Madison Civic Center, 28 Walnut Street, Madison, NJ

Health Department (bottom floor) (approximately 3500 sf)

Senior Center (bottom floor) (approximately 1900 sf)

Teen Center (top floor) (approximately 4750 sf)

Vendor will supply all paper products (paper towels, toilet paper), garbage bags, cleaning products, cleaning equipment for this location.

Daily (Monday through Friday only)

·        Clean and vacuum floors

·        Mop floors

·        Empty trashcans

·        Clean (toilets, sinks, floors) 9 bathrooms

·        Clean and sanitize kitchens in the 3 Departments (Health, Senior, Teen)

 Weekly

·        Dust all furniture and window sills

 Wax Floors

·        Health Department (bottom floor) – once per month

·        Senior Center (bottom floor) – once per month

·        Teen Center (top floor) – every two weeks

·        Removal of scuff marks in all locations as needed

 
Once per year (August)

·        Strip and wax floors

Madison Water and Electric Building, Station Road and John Avenue, Madison, NJ

Office areas, break room, hallways and ladies bathroom – all floor tile (approximately 1645 sf)

One men’s bathroom – concrete floor (approximately 140 sf)

Vendor will supply ONLY cleaning products and cleaning equipment for this location.  They will NOT supply the paper products (paper towels, toilet paper) or garbage bags.

Every 2 weeks

·        Dust mop and damp mop with rejuvenator cleanser all vinyl tile flooring and high speed buff to ensure a high sheen, and apply finish if needed

·        Dust desk and furniture and window sills in main office only

 Once per month

·        Clean and sanitize ladies room (sink, toilet, floor)

·        Clean and sanitize men’s room (sink, 2 toilets, floor)

Once per year (August)

·        Strip and wax floors

Two times per year (June, December)

·        Apply finish and machine buff floors

Raymond M. Codey
Administrator
February 8, 2008