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The Reorganization Meeting of the Mayor and Council of the Borough of Madison was held on Monday, the 1st day of January 2007, in the Council Chamber of the Hartley Dodge Memorial, Madison, New Jersey. Mayor Kerkeslager called the meeting to order at 12:00 Noon.

The Borough Clerk read the following statement:

"In compliance with the Open Public Meetings Act of the State of New Jersey, adequate notice of this meeting of the Council was provided by distributing the Notice of this Reorganization Meeting to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on December 15, 2006. Copies of said Notice were made available to members of the general public."

Roll Call by Borough Clerk
The Borough Clerk called the roll, and the following acknowledged their presence:

Mayor Ellwood R. Kerkeslager

Council Members:

Mary-Anna Holden

Astri J. Baillie

Donald J. Bowen

Carmela Vitale

John M. Elias

Robert H. Conley

Invocation

Rabbi Shalom Lubin, Chabad of South East Morris County in Madison, gave the Invocation.

The American Legion Frank Patterson Post No. 43 presented the hoisted flags and assembled along the inside wall of the Council Chamber; all recited the Pledge of Allegiance.

National Anthem

The Star Spangled Banner was sung by Vocalist Alice Allen of Madison, after which there was a long round of applause.

The American Legion Frank Patterson Post No. 43 members retired the colors and were thanked for their presentation.

Mayor Kerkeslager individually recognized dignitaries present for the Reorganization Meeting and thanked them for taking time out of their busy schedules to honor the Borough of Madison and the newly elected Borough Council Members: Freeholder Douglas R. Cabana, Deputy Freeholder Director John Inglesino, Freeholder Gene F. Feyl and Freeholder William J. Chegwidden

Mayor Kerkeslager announced the presentation of Medallions to the following volunteers who have served at least five years and are now leaving service to the Borough; those volunteers who were present were invited to step forward to receive their Medallions; each received a round of applause:

Mayor Kerkeslager invited Council Member Mary-Anna Holden and her family forward. The Oath of Office of Council Member Mary-Anna Holden was administered by United States Attorney for the District of New Jersey Christopher J. Christie. There was a long round of applause; Mrs. Holden returned to her Council seat.

Mayor Kerkeslager invited Council Member John M. Elias and his family forward. The Oath of Office of Council Member John M. Elias was administered by Borough Attorney Joseph Mezzacca, Jr. There was a long round of applause; Mr. Elias returned to his Council seat and cordially invited all present to a reception in the Firemen’s Social Room at the end of the meeting.

The Borough Clerk called the roll, and the following acknowledged their presence:

Mayor Ellwood R. Kerkeslager

Council Members:

Mary-Anna Holden

Astri J. Baillie

Donald J. Bowen

Carmela Vitale

John M. Elias

Robert H. Conley

Nominations were opened for election of Council President for the year 2007. Mrs. Holden nominated Mr. Elias, with honor, to serve as Council President for the year 2007. Since there were no further nominations, on motion by Mrs. Holden, seconded by Mr. Bowen and carried, Mr. John M. Elias was elected Council President for the year 2007 with the following roll call vote recorded:

Yeas: Mrs. Holden, Ms. Baillie, Mr. Bowen

Mrs. Vitale, Mr. Elias, Mr. Conley
Nays: None

Mr. Allison placed the Council President nameplate at Mr. Elias’ place at the Council table. There was a long round of applause for Mr. Elias.

Mr. Elias moved that the existing Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2007. Mrs. Holden seconded the motion, which passed with the following roll call vote recorded:

Yeas: Mrs. Holden, Ms. Baillie, Mr. Bowen

Mrs. Vitale, Mr. Elias, Mr. Conley
Nays: None

Mayor Kerkeslager announced the following Committee assignments and requested Council confirmation:

STANDING COMMITTEE CHAIR/OTHER MEMBER

Community Affairs Mary-Anna Holden/Robert H. Conley

Utilities Astri J. Baillie/Donald J. Bowen

Health & Public Assistance Donald J. Bowen/Astri J. Baillie

Public Works and Engineering Carmela Vitale/John Elias

Finance and Borough Clerk John Elias/Carmela Vitale

Public Safety Robert H. Conley/Mary-Anna Holden

Mr. Elias moved approval of the foregoing appointments. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded:

Yeas: Mrs. Holden, Ms. Baillie, Mr. Bowen

Mrs. Vitale, Mr. Elias, Mr. Conley
Nays: None

Mayor’s Message to the Citizens of Madison

January 1, 2007

"Happy New Year everyone!

"This is a day I look forward to each year. I enjoy the concept of a ‘new’ year: the time to reflect on the past year’s events, the successes, the challenges, the lessons learned -- and the opportunity to plan the year ahead, to build on the past, to finish work undone and to address new challenges and opportunities.

"Madison is a great town. I love it. Its past, its present, and its evolving future.

"Three years ago, Madison had a backlog of decisions to be made and challenges that had to be addressed. In three years, we have made a lot of those decisions, completed the work to achieve solutions to many of the problems and have started the work on solutions to others.

"In 2007, we will complete more of the improvements and we will make progress on more of the goals I identified in 2004. In 2007 there will be celebrations of completions and there will be planning of projects for Madison’s future. 2007 will be a year of completions and a year of beginnings.

"In 2004, I summarized the decisions and challenges in four categories:

Control property taxes

Plan and Resolve Borough facilities issues: Court, ADA, public safety, recreation, seniors and teens

Prepare for the community and business needs of tomorrow while protecting our community history and assets

Protect our Quality of Life: Exxon development, airport noise, traffic management, making Madison a more pedestrian and bicycle-friendly town

"Property taxes are at the top of almost every list of problems in New Jersey and in Madison. In 2004, the Council was faced with a major budget shortfall in revenue. In past years, such shortfalls had been plugged with one-time solutions such as moving a budgeted Borough expense into the electric utility costs (thereby reducing future surpluses to support the Borough budget), or enjoying the state-mandated "hiatus" in payments to the employee pension fund – the fund that is now so under-funded that the state has mandated catch-up payments!

"The Council has stepped up to the plate to stop the one-time solutions, and has addressed the costs that must be recovered by taxes. In 2006, the Borough Council and the Borough unions re-negotiated the labor contracts to a true win-win outcome. The four-year contracts have wages and salaries well within area norms.

"As you know, only one-fifth of your property taxes go to the Borough budget. Employee costs are the majority of the costs that make up that annual budget. Salaries and wages are the majority of employee costs, but the fastest growing parts of employee costs are health care premiums and pension funding.

"By careful management of co-payments and deductibles for health care, and by coordination with our Madison unions, we have been able to continue a consistent level of care while avoiding the norm of huge increases in annual premiums. This year, we saved $130,000 by re-bidding our health care plan with new co-pays and deductibles.

"The state government manages the pension plans for state and local employees. Above, I gave you one example of the way in which the state has mismanaged the pension plans. There are several other ways in which state pension mismanagement increases local pension costs, including the grant of pensions to part-time employees and to employees and elected officials holding multiple positions in the state. This burdens the funding equation for all other employees, including Madison’s employees.

"For your information, Madison elected officials are volunteers and do not receive compensation – no salary, health care or pension.

"Madison had accumulated a long list of facilities issues by 2004.

"We were under Superior Court order to implement a long list of improvements to our municipal court. Our Borough Hall was not ADA compliant (as any of you who walked up the steps to get into this room can attest). Our Police department had outgrown its home of 70+ years and could not meet many of the state-mandated space requirements for police departments. Our Fire department had plenty of room for personnel, but the trucks that kept getting bigger and heavier were straining the ceiling of the room beneath their garage, threatening major problems. Our building systems, including HVAC, sprinklers, and sound systems, were not up to standards.

"The Council took the many years of studies of Borough Hall, and the urgency of the Superior Court order, and expeditiously agreed on a plan for the space needed, the location of the new building, and the sequencing of what was a new combined Police and Fire building, followed by renovations to Borough Hall. A very complex problem reduced to a few sentences, but we are now in the closing phase of the construction of the new Fire and Police building. Completion is expected in May. Late, but the work is quality-assured by our full-time construction manager, Gilbane. As any construction like this, the building looks more natural and appropriate as it nears completion. There have been many inconveniences in connection with this construction, most of them unavoidable, but unfortunately not all.

"Next was completion of space for seniors and teens. The 2004 budget had to address security, fire, building code and other problems before the building could appropriately be occupied. Also, the building was not ADA compliant, so plans were funded for an elevator (funded but not yet installed). The installation of an ADA elevator for the senior/teen center should be a high priority for 2007.

"Next are the recreation fields and facilities for the thousands of boys and girls that participate in our multi-season recreation programs. Madison, like almost every other town in NJ, has seen a boom in youth participation in recreation and organized sports.

"I personally think that is a good-news problem. One of the Quality of Life concerns in Madison, in NJ and in the USA, is obesity and other weight-related health problems. Having a lot of people, children and adults, who want to be fit is good news. It is the Borough’s responsibility to provide or encourage certain appropriate infrastructure to support residents’ fitness: sidewalks, bikeways, recreation fields, walking and biking paths, playgrounds and other facilities.

"Since 2004, we have totally replaced with new equipment and amenities, the Dodge Field playground. It always was popular; now it is a magnet for parents and children. It is a great example of cooperation among the Council, non-profit groups, individual volunteers, businesses and Borough employees. There is a long list of people to credit here, but it includes all Council members (our dear friend and colleague Jiggs Mantone was still with us) and Jim Allison.

"Recreation fields have been the single biggest problem. Not enough, too heavily used, susceptible to rain delays or cancellations.

"The Council, in partnership with the Madison Board of Education, undertook a comprehensive study of all Madison school and public recreation fields. The Borough and the Board of Education have consistently shared their facilities for the overall benefit of taxpayers. Still, there are not enough recreation fields. Not enough by a long shot.

"The study concluded that since the fields were over-used, we must find additional fields to allow each field some time to rest or the fields would continue to deteriorate. The only other option was to utilize weather and wear tolerant artificial turf. Specific recommendations were made for fields which could appropriately use artificial turf. Artificial turf is an attractive solution on selected fields, since it alone can address the long delays following rainouts.

"In 2006, the Mayor and Council entered into a one-year lease with the Roman Catholic Diocese of Paterson for use of the recreation fields at the Bayley-Ellard High School property. Unused since the demise of the Bayley-Ellard school, the fields promised some relief for Madison’s recreation field overload. And the arrangements proved to exceed all expectations, providing good-quality fields for both the Borough and for some school use. While not sufficient to meet all of Madison’s needs, this sudden increase in field capacity was warmly welcomed by players and coaches alike. Late last year, the Mayor and Council negotiated an extended lease of the Bayley-Ellard recreation fields – up to six years. The Diocese of Paterson is to be thanked for their community spirit and friendship toward Madison.

"Also, late last year, the Mayor and Council were able to announce the interim results of some long-term work to address both recreation and open space as part of the Madison effort to achieve the best Quality of Life outcomes from the "Exxon" development in Florham Park.

"While the Exxon development is totally within Florham Park, and subject to the Florham Park Council and Planning Board, Madison has been forcefully presenting the case to limit the impacts on Madison’s quality of life – stormwater capture to the common aquifer, use of potable water from the aquifer, traffic impacts from the development, and the relationship of the density of development to these issues have been the subject of contention for seven years.

"We, along with the Chathams, sued Florham Park over its first development ordinance. We settled the suit when Florham Park agreed to meet the state stormwater requirements as we wanted, and when Florham Park agreed to enter into a joint regional traffic study of the impacts of the development.

"Now Florham Park is faced with a different development proposal and has crafted a new ordinance for the development of the Exxon property. This ordinance meets the state stormwater requirements as we want. Florham Park has acquired a major well from the developers to use for the municipality, while the developers will use water from NJ American’s distributed water system; Florham Park has agreed to participate with us in a joint regional traffic study; Chatham Borough, Morristown and Morris County also will participate in the study.

"There is more development planned and already approved on land in Florham Park which was once part of the Exxon property adjacent to Ridgedale Avenue at Madison High School; this development on 55 acres would add to the traffic on the narrow Ridgedale Avenue in the historic Bottle Hill district and at the High School. The developers have offered to sell 53 of the 55 acres to Madison, with 2 acres for Florham Park to build a local Fire and Ambulance building to serve this part of their town. The Mayor and Council have expressed their intent to reach an agreement to purchase the 53 acres.

"This acquisition would provide a recreation area able to meet the complete, long-term needs for Madison. The space would accommodate walking/biking paths (linking to our new Borough bike lanes installed last year). It would provide an open space buffer instead of the commercial office development. A proper long-term plan for this property must be developed so that the future needs of Madison recreation are indeed met.

"This agreement would include the movement of the office development to the Park Avenue side of the Exxon site. Clustering of development in this manner, to create open space, is consistent with state smart growth development and Madison’s existing RC development zone.

"Preparing for the community and business needs of the future, while protecting our community history and assets, is a challenge of managing success and making it better.

"Madison is a successful, diverse community. It did not get that way by standing still. Madison has, from the first day, been willing and even eager to adopt new things. Municipal electric, sewer and water services started in the very first days of Madison’s incorporation. Before most others. But there were also the periods of sitting still, and thereby falling behind.

"Madison also values and appreciates its true historic buildings and districts. We have a successful residential and commercial town which includes historic buildings and districts. We must continue to value and preserve our true historic assets and allow our residential and commercial districts to evolve.

"In the past several years we have achieved some significant preservation accomplishments.

"First, the historic Luke Miller property was saved by the Borough from development. The Borough’s innovative approach to acquire and resell with an easement was recognized state-wide and used as a model for other municipalities. Madison will be the site of the 2007 state Preservation Conference, to be held on May 23^rd at Drew University.

"Following years of effort, the Ridgedale Avenue district, with the Luke Miller house included, was designated the residential ‘Bottle Hill’ historic district and placed on the state and national registers.

"In the downtown historic district, the Council again made a decision in a long-standing quandary of how to repair or replace the badly deteriorated sidewalks. Taking quick action after the decision, the project was completed in 2005. The sidewalks are now a positive part of the historic district, and the safe and attractive sidewalks are a benefit to businesses.

"Looking ahead to the future of the downtown, the Downtown Development Commission funded a major new study of the potential developments in the downtown and the interactions with parking and traffic circulation. The study is expected to be completed early in 2007.

"To protect and improve our Quality of Life in Madison is a day-to-day focus which must address both short-term and long-term issues, issues which may be purely local or may be local effects of regional, state, national or global issues.

"Our biggest threat to QOL in Madison for the past seven years has been the looming development plans for the Exxon property in Florham Park. While this is a Southeast Morris regional issue, the development in all of its variations over the years has its biggest impact on Madison. In 2000-2001, I highlighted the early plans for development as potentially the largest QOL impact on Madison for the decade.

"In 2000, I initiated a regional planning group, with the support of Helen Fenske and Julia Somers, to address Southeast Morris regional planning issues such as this. The group, which now includes representatives from Madison, Chatham Borough, Chatham Township, Harding Township, Florham Park, Morristown and Morris County, meets monthly to address regional issues ranging from the Exxon development to geese and deer control, to airport noise.

"Earlier, I discussed the Mayor and Council’s activities and plans regarding a regional traffic study of the Exxon property development. This study will be a platform for Madison residents and government to express their views and proposed solutions to limiting and managing the traffic associated with the development. The study and individual inputs will be an important part of the proceedings of the Florham Park Planning Board and Council.

"Also earlier I described the Borough’s intent to reach agreement to purchase 53 acres of land off Ridgedale Avenue adjacent to the High School with Open Space and Recreation dedicated funds. This purchase would be a major improvement to the recreation, open space and fitness/wellness component of Madison’s QOL for decades into the future.

"Through regional planning of the towns, Morris County Freeholders and the Morristown Municipal Airport operator, progress has been made on airport noise. Councilman Bowen was able to report improvements in airplane noise due to advanced technology engines and improved routing of helicopters. Unfortunately, a new environmental threat has now arisen as the airport operator proposes to fill in wetlands adjacent to the airport to accommodate a new hangar. Hearings by NJ DEP will be held on February 1^st at the Hanover Township Municipal building.

"On the Wellness component of Madison’s QOL, Madison has taken a leadership position in New Jersey with the Madison Mayor’s Wellness Campaign. The Campaign is a statewide initiative, implemented at the local level, town-by-town. The overall goal is to address general public wellness and the national obesity epidemic by providing support to residents in being fit and eating healthy foods – to support residents with information on existing programs and facilities, and to improve and expand as appropriate the wellness programs and facilities for all residents. With involvement of Mayor and Council, the YMCA, our Health Educator, Recreation Director and Senior Coordinator, the Madison Public Schools and the Adult School, Drew University, Wyeth, Rutgers, the American Cancer Society, the NJ Health Care Quality Initiative and many others, Madison is increasing participation in existing programs and introducing new programs such as Active for Life and Relay for Life.

"One important QOL issue that I have been pursuing since I was a Council member is the goal of making Madison a more pedestrian and bicycle friendly town, to manage and calm the vehicular traffic so that it is safe for children and adults to walk or bike in Madison. Several advances have been made on this issue.

"Madison Seniors, led by the Senior Citizens Advisory Committee, have initiated a continuing assessment of our downtown business district for accessibility by all residents, young and old, people with disabilities, or parents navigating a baby carriage. The assessment has been met with pleasure by all concerned, including business owners, since it is informational and helpful in nature. One benefit of the new downtown sidewalk project was that it made many stores directly accessible without any stairs.

"The Council Traffic Calming committee has taken a look at all streets in Madison to provide a uniform assessment of the traffic calming potential and priority of each street. The final report is planned for early this year.

"This links nicely with a walkability assessment of each street/sidewalk being done by the Mayors Wellness Campaign. It also is planned for final inputs by early this year.

"Many parents have appeared at Council meetings or have sent letters to us asking for placement or improvement of sidewalks between neighborhood residences and the local schools. The Council has approved several such projects to date and has just submitted a grant to the state for a ‘Safe Routes to School’ project.

"Two other important elements of Madison’s quality of life are so closely linked that I’ll discuss them jointly: First our Arts & Culture organizations and programs and second our Education organizations and programs.

"Our 2004 initiative to create an umbrella support group for arts and culture in town, the Madison Arts & Culture Alliance, has flourished and is now a respected and productive organization. MACA, as it is called, is now recognized by the IRS as a 501 (c) (3) non-profit, making it easier to attract donations and grants and to take on larger projects.

"There are more than a handful of major regionally or nationally recognized arts and culture organizations in town, and it is significant that there is a lot of interaction between these groups and the educational institutions in Madison – the schools and the universities. We have been working to support and grow these synergistic QOL benefits to Madison. Madison Borough, Drew, Fairleigh Dickinson and the schools have developed multiple relations based on arts and culture; these relationships include college programs at the schools, school groups interacting with world class musicians at a college, the public being introduced to other cultures and world perspectives by speakers on campus, and students providing the music to create the right atmosphere for a significant Borough cultural/historic meeting.

"This last example was the occasion of a first formal visit to Madison by the Mayor of Marigliano, Italy, Felice Esposito Corcione. The music by the Madison High School students emphasized the cultural ties linking Madison and Marigliano, since many Madison residents have family roots in Marigliano.

"In summary of my comments on our actions to address the backlog of decisions and problems – we have made a lot of necessary decisions, completed many of the subsequent projects, and have started work on most of the other identified problem areas.

"More completed projects are expected in 2007 – such as the long-running NJT station ADA project with its elevators and new mini-platforms. Also, we should complete the new Police and Fire building, now estimated at May, 2007.

"In 2007 we should start and complete a professional study of the facilities and uses of the 53 acre Recreation and Open Space complex.

"In this year we should also start and complete the joint regional traffic study of the Exxon property development; and, hopefully successfully arrive at a resolution of that development which is the best it can be for the residents of Madison.

"So, in summary, many of the most critical issues that I identified in 2004 have already been addressed and more will continue to be addressed in 2007. We are not finished, nor will we ever be, but I feel proud of the progress that we’ve made during my term of office so far.

"I am pleased and proud of the work that has been accomplished in the past three years and of the work on the table for this coming year. We are moving forward on so many fronts - recreation, traffic calming and management within and adjacent to Madison, pedestrians and bikers, arts and culture, lifelong learning, wellness, historic preservation, development of our commercial and residential properties, and more.

"I am pleased and thankful for all the work and initiatives of the Council members, jointly and individually, and of the other volunteers on Boards and Committees, and of the Borough employees in all of our departments.

"I personally look forward to 2007, and hope we achieve even more than we now see.

"I also know that in 2007 my elected term of office ends and that I must make a decision about what I want to do in 2008 and beyond.

"I have thoroughly enjoyed the office of Mayor of Madison, representing the Borough locally and outside of Madison. As many of you know, I put my heart and soul into the job and I believe I have represented you well.

"However, in serving Madison as a volunteer, not only as Mayor, but in the other volunteer organizations where over the years I have racked up over 100 volunteer-years for Madison, I have put off many other things – personal activities and interests that I now want to pursue.

"As I contemplated 2008 and beyond, I realized that although not all of my goals have been achieved, I am comfortable with the accomplishments and the plans we’ve put in place and I am ready to move on with a new phase of my life, to pick up full time where I left off with my other interests.

"So, I will not be running for re-election to the office of Mayor this year. I will, however be spending my full time as Mayor throughout 2007, as I have these past three years.

"I want to say to all of the people of Madison that I have deeply appreciated your support and that I particularly appreciate those individuals who got involved and who volunteered their time or volunteered their opinions to me and to the Council – it is the best way for us to identify the issues and the possible solutions. I have loved working with you and I hope that all of you will continue to work to make Madison an even better town. Your involvement – whether attending Council meetings, serving on Committees or Boards or getting involved in the many non-profit organizations in Madison – can and does make a difference in the life of all Madison citizens.

"Thank you all, and may you have the best New Year ever!"

Mayor Kerkeslager received a standing ovation in honor of his service to the Borough.

Mayor Kerkeslager nominated and appointed the following named persons to serve in the following official capacities, subject to Council confirmation:

Robert Kalafut, Treasurer

Leonard Taylor, Code Enforcement Official – Part Time

Mr. Elias moved confirmation of the foregoing appointments. Mrs. Vitale seconded the motion, which passed by unanimous voice vote.

Mayor Kerkeslager announced the appointment of Members of Boards not subject to Council confirmation:

(1) ENVIRONMENTAL COMMISSION

Three-year term through December 31, 2009

Dr. George Van Orden, Regular

Two-year term through December 31, 2008

Robert A. Beaman, Alt. #2

Jeffrey Gertler, (unexpired term Hepburn) Planning Board Rep.

Designation of Chair for 2007 – Roy Redmond

(2) HISTORIC PRESERVATION COMMISSION

Four-year term through December 31, 2010

Beth Riley, Alt. #2

One-year term through December 31, 2007

Carmela Vitale, Council Liaison

One-year term through December 31, 2007

Vacancy, Class II, Official of the Borough, other than Governing Body

Unexpired term through December 31, 2008

Jeffrey Gertler, unexpired term (Hepburn), Class IV Environmental Commission Rep.

Four-year term through December 31, 2010

Tom Johnson, Class IV Regular

Steven R. Tombalakian, Class IV Regular

Mr. Bowen moved the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2007. Mrs. Vitale seconded the motion, which passed by unanimous voice vote.

Mayor Kerkeslager requested that Mrs. Holden announce the Mayor’s appointments of the following individuals requiring Council confirmation:

One-year term through December 31, 2007

Carmela Vitale, Council Liaison

(2) CHAMBER OF COMMERCE

One-year term through December 31, 2007

Mary-Anna Holden, Council Liaison

(3) HISTORIAN

One-year term through December 31, 2007

Laurence G. Taber

(4) HOUSING AUTHORITY

One-year term through December 31, 2007

Carmela Vitale, Council Liaison

(5) JOINT MEETING COUNCIL REPRESENTATIVES

One-year term through December 31, 2007

Astri J. Baillie – Operating Vice-Chair

(6) MADISON COMMUNITY POOL

One-year term through December 31, 2007

Mary-Anna Holden, Council Liaison

(7) MORRIS COUNTY AVIATION COMMITTEE

One-year term through December 31, 2007

Donald J. Bowen, Council Liaison

(8) MUSEUM OF EARLY TRADES & CRAFTS

One-year term through December 31, 2007

Robert H. Conley, Council Liaison

PASSAIC VALLEY GROUNDWATER PROTECTION COMMITTEE

One-year term through December 31, 2007

PROJECT COMMUNITY PRIDE

One-year term through December 31, 2007

Robert H. Conley, Council Liaison

One-year term through December 31, 2007

(12) WHIPPANY RIVER WATERSHED ACTION COMMITTEE

One-year term through December 31, 2007

Dr. George Van Orden

Robert H. Conley, Council Liaison

Mrs. Holden moved approval of the foregoing appointments. Mrs. Vitale seconded the motion, which passed by unanimous voice vote.

Mayor Kerkeslager requested that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation:

(1) BOARD OF HEALTH

Two-year term through December 31, 2008

Joan A. Lovell, Alt. #2

One-year term through December 31, 2007

Donald J. Bowen, Council Liaison

(2) DOWNTOWN DEVELOPMENT COMMISSION

Three-year term through December 31, 2009

Vincent Esposito, Owner/Merchant #2

Doug Fuller, At Large Alt #3

Garry Herzog, Media Rep.

Barry Kroll, Not-For-Profit Organization Rep.

Anthony Mazza, Commuter Resident

Stephen Whitehorn, Owner/Merchant #1

Carla Brady-Albenda, Chamber Rep.

Unexpired term through December 31, 2008

John Nietzel, Banking Representative

One-year term through December 31, 2007

Shirley Clement, SCAC Rep.

Mary-Anna Holden, Council Liaison (1 of 5 DDC Public Officials)

(3) ELECTRIC UTILITY STUDY COMMITTEE

One-year term through December 31, 2007

Michael L. Bugg

Astri J. Baillie, Council Liaison

Mayor Kerkeslager announced that Carla Brady-Albenda has accepted a three-year appointment as Chamber Rep. to the Downtown Development Commission (DDC); Mayor Kerkeslager asked that Ms. Brady-Albenda’s appointment be included in Council’s approval of the foregoing appointments.

Mr. Elias moved approval of the foregoing appointments, including Carla Brady-Albenda as Chamber Rep. to the DDC. Mrs. Vitale seconded the motion, which passed by unanimous voice vote.

Mayor Kerkeslager requested that Mr. Bowen announce the Mayor’s appointments of the following individuals requiring Council confirmation:

(1) LIBRARY TRUSTEES

Five-year term through December 31, 2011

Farley Moran

(2) LOCAL ASSISTANCE BOARD

Four-year term through December 31, 2010

One-year term through December 31, 2007

Donald J. Bowen, Council Liaison

(3) LOCAL EMERGENCY PLANNING COUNCIL FOR 2007

Administrator
Borough Engineer
Construction Official

Electric Utility Superintendent

Fire Chief
Health Officer

Mayor

Superintendent of Public Works

Welfare Director

American Red Cross Art Lape
Auxiliary Police John Granato

Board of Education Representative Marco Cera

Council Member Robert H. Conley
Madison Eagle Garry Herzog

MCJM (Sewer), Superintendent

Medical Representative John Dalena, M.D.

MVAC Bill List
OEM Coordinator Vacancy
OEM Deputy Coordinator Sergeant DJ Brightly
OEM Asst. Dep. Coordinator Sergeant Darren Dachisen

Pharmacist Frank Iannarone

Public Information Officer Captain John Trevena

R.A.C.E.S. Lee Storm
School Resource Officer Police Officer Lisa Esposito
Secretary Kristy Manion

Mr. Elias moved approval of the foregoing appointments. Mr. Bowen seconded the motion, which passed by voice vote with Mrs. Holden abstaining.

Mayor Kerkeslager requested that the Mr. Elias announce the Governing Body appointment to the Housing Authority:

HOUSING AUTHORITY

Five-year term through August 11, 2011 (Governing Body Appointment)

Louise Easton

Mr. Elias moved approval of the foregoing appointment. Mr. Conley seconded the motion, which passed by unanimous voice vote.

Mayor Kerkeslager requested that Mrs. Vitale announce the Mayor’s appointments of the following individuals requiring Council confirmation:

(1) MADISON ALLIANCE AGAINST SUBSTANCE ABUSE

Three-year term through December 31, 2009

Susan Behrens, Madison Jr. School Parent Groups
Charles Henshall, YMCA Rep.

Kathy McBrady, Kings Road School Rep.

Harriet Ritter, Madison High School Liaison

Lynn Sebbard, Helpline

Audra Tonero, Drew Rep., Prevention Specialist

One-year term through December 31, 2007

Donald J. Bowen, Council Liaison

(2) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE

Three-year term through December 31, 2009

Chris Kellogg, Madison Resident (3 of 4)

One-year term through December 31, 2007

Cathie Coultas, Parks Advisory Committee Rep.

Dan Dunham, Recreation Rep.

Peter R. Flemming, Sr., Planning Board Rep.

Alberta Marcy, Historic Preservation Commission Rep.

Dr. George Van Orden, Environmental Commission Rep.

Mayor Ellwood R. Kerkeslager, Ex-Officio

Astri J. Baillie, Council Liaison

(3) PARKS ADVISORY COMMITTEE

One-year term through December 31, 2007

Paul Allocco, Chair

Cathie Coultas, Secretary

Carmela Vitale, Council Liaison

(4) PATRIOTIC CELEBRATIONS COMMITTEE/VETERANS AFFAIRS COORDINATORS

One-year term through December 31, 2007

Suzanne Becker

Sal Ceraulo

Peter R. Flemming, Sr., Co-Chair

Thomas J. Granato

Wayne Henderson, Co-Chair

James Kemp

Carmen M. Piccolo

Nicholas Sapio

Mr. Elias moved approval of the foregoing appointments. Mrs. Vitale seconded the motion, which passed by unanimous voice vote.

Mayor Kerkeslager requested that Mr. Elias announce the Mayor’s appointments of the following individuals requiring Council confirmation:

(1) PROPERTY MAINTENANCE EMERGENCY COMMITTEE

One-year term through December 31, 2007

Health Officer

Construction Code Official

Margaret W. "Peggy" Bush, Board of Health Member (1 of 2 required)

Dr. Isaac Starker, Board of Health Member (2 of 2 required)

Donald J. Bowen, Council Liaison

(2) RECREATION ADVISORY COMMITTEE

One-year term through December 31, 2007

Harvey Allen

Dan Baulig

Robert Boyle

Ernest Cicconi

Mary-Anna Holden, Council Liaison

(3) SAFETY COMMITTEE

One-year term through December 31, 2007

Administrator

Borough Engineer

Chief Financial Officer

Electric Utility Superintendent

Fire Chief

Health Officer

Madison-Chatham Joint Meeting Superintendent

Police Chief

Purchasing/Personnel Officer

Recreation Director/Recycling Coordinator

Superintendent of Public Works

Robert H. Conley, Council Liaison

Mr. Elias moved approval of the foregoing appointments. Mrs. Holden seconded the motion, which passed by unanimous voice vote.

Mayor Kerkeslager requested that Mr. Conley announce the Mayor’s appointments of the following individuals requiring Council confirmation:

(1) SENIOR CITIZENS ADVISORY COMMITTEE

One-year term through December 31, 2007

Constance Bizer, MPL Rep.

Nancy Blank, At Large

Shirley Clement, Rep. to DDC

Patricia Dow, Telephone Reassurance

Sandra Fielo, Stay Healthy Program, 2007 Chair

Ruth Hammann, Friends of the Madison Senior Center Rep.

Edna Ierley-Byrne, Senior Citizen Coordinator

Sue Kelly, YMCA Rep.

Kay Leary, Thursday Morning Club Rep.

Bill List, Income Tax Preparation

Lois McKenna, AARP Rep.

Donald Mennella, Discussion Group Rep.

Florence Rice, Madison Health Department

Hester Wharton, Rexford S. Tucker Council Rep.

Mary-Anna Holden, Council Liaison

(2) SHADE TREE MANAGEMENT BOARD

Five-year term through December 31, 2011

Vince Licari, Regular

Michael H. Kopas, unexpired term, Alt #1 through December 31, 2009

One-year term through December 31, 2007

Carmela Vitale, Council Liaison

(3) WATER UTILITY STUDY COMMITTEE

One-year term through December 31, 2007

Administrator

Borough Engineer

Health Officer

Water Department Foreman

Astri J. Baillie, Council Liaison

(4) ZONING BOARD OF ADJUSTMENT

Four-year term through December 31, 2010

Russell Stern, Regular

John Ciulla (expired O’Donnell), Regular

Two-year term through December 31, 2008

Christine Tiritilli, Alt #2

Unexpired term (Ciulla) through December 31, 2007

Ronald A. Poeter, Alt. #1

Mr. Elias moved approval of each of the foregoing appointments. Mr. Conley seconded the motion, which passed by unanimous voice vote.

Communications - None

Mayor Kerkeslager opened the meeting to the public. Since no member of the public wished to be heard, the invitation for discussion was closed.

The Clerk made the following statement:

Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes.

Mr. Elias moved adoption of Resolutions R 1-2007 through R 27-2007 listed on the Consent Agenda. Mr. Bowen seconded the motion. There was no Council discussion and the motion passed by unanimous voice vote.

WHEREAS, N.J.S.A. 10:4-18 of the Open Public Meetings Act provides that within seven (7) days following the annual Reorganization Meeting of a public body, such public body shall adopt, post and distribute a schedule of its regular meetings for the coming year.

WHEREAS, said schedule shall contain the location of each meeting to the extent it is known and the time and date of each meeting; and

WHEREAS, the Borough of Madison does seek to establish such schedule for the year 2007;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of

Madison, County of Morris, State of New Jersey, that the Annual Schedule of Meetings designated in the attached notice is approved.

In compliance with the Open Public Meetings Act, the Borough of Madison issues this notification of 2007 regularly scheduled meetings. The Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey will meet on the second and fourth Mondays of each month, except as noted*, in the Hartley Dodge Memorial Building, Kings Road in the Borough of Madison. The Regular Meeting will be called to order and begin with an Executive Session at 7:00 p.m. in the Committee Room, 2^nd Floor, Hartley Dodge Memorial; the meeting will reopen to the public at 7:45 p.m. or as soon as practical thereafter and continue in the 2^nd Floor Council Chamber where official action may be taken.

Monday, January 8, 2007

Monday, January 22, 2007

Monday, February 12, 2007

*Wednesday, February 14, 2007 - Budget Work Session, 7:00 p.m.

*Wednesday, February 21, 2007 – Budget Work Session, 7:00 p.m.

Monday, February 26, 2007

*Wednesday, February 28, 2007 – Budget Work Session, 7:00 p.m.

Monday, March 12, 2007

Monday, March 26, 2007

Monday, April 9, 2007

Monday April 23, 2007

Monday, May 14, 2007

*Wednesday, May 30, 2007

Monday, June 11, 2007

Monday, June 25, 2007

Monday, July 9, 2007

Monday, July 23, 2007

Monday, August 13, 2007

Monday, August 27, 2007

Monday, September 10, 2007

Monday, September 24, 2007

*Wednesday, October 10, 2007

Monday, October 22, 2007

*Wednesday, November 14, 2007

Monday, November 26, 2007
Monday, December 10, 2007

These meetings are open to the public. Adequate notice of these meetings is being provided by filing a copy of these dates in the office of the Borough Clerk, posting a copy on the Municipal Bulletin Board, and notifying the Madison Eagle, Daily Record, Independent Press and Star Ledger, all on January 4, 2007.

Marilyn Schaefer, Borough Clerk

WHEREAS, the anticipated term of said contracts is one year and may be extended as approved by this governing body; and

WHEREAS, each Professional Services provider has submitted a proposal in December 2006 indicating each will provide the services for the fee as described herein; and

WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of New Jersey in the previous one year, and that the contract will prohibit said Professional Services provider from making any reportable contributions through the term of the contract, and

WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Chief Financial Officer has certified as to the availability of funds for each contract.

NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows:

1. The Mayor is hereby authorized to execute contracts for each of the professional services listed herein, the cost of each such professional service agreement not to exceed the amount certified by the Chief Financial Officer.

2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5.

3. The resolution and contracts are on file and available for public inspection in the office of the Municipal Clerk during regular business hours Monday through Friday.

R 3 - 2007

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS

 

BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that in accordance with N.J.S.A. 54:5-ll, the Tax Collector and the Deputy Tax Collector, bonded officials of this municipality, be and are hereby appointed to make examination of records as to unpaid municipal liens and certify the result thereof.

RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES

WHEREAS, a municipality must designate an official newspaper for the publication of legal notices; and

WHEREAS, the Borough of Madison wishes to designate THE MADISON EAGLE and THE DAILY RECORD as its official newspapers for the publication of legal notices for the year 2007;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that, THE MADISON EAGLE, 155 Main Street, Madison, New Jersey 07940, and THE DAILY RECORD, 800 Jefferson Road, Parsippany, New Jersey 07054, are hereby designated as official newspapers of the Borough of Madison for the year 2007 for the purpose of publishing legal notices of the municipality.

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS

BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the persons listed below be and are hereby appointed to sign requisitions for Purchase Orders for the various Borough Departments:

DEPARTMENTS

100 General Administration Administrator or Executive Assistant

102 Municipal Support Services PPO or Administrator

103 Elections Borough Clerk or Administrator

104 Downtown Development Commission Administrator

105 Human Resources PPO or Administrator

110 Mayor & Council Borough Clerk or Administrator

120 Borough Clerk Borough Clerk or Administrator

130 Financial Administration CFO or Chief Accountant

135 Auditor CFO or Chief Accountant

145 Revenue Administration CFO or Chief Accountant

150 Assessment of Taxes CFO or Tax Assessor

155 Legal Services Administrator

165 Engineering Engineer or Administrator

175 Historic Preservation Engineer or Administrative Official

180 Planning Board Engineer or Administrative Official

185 Zoning Board Engineer or Administrative Official

186 Environmental Commission Engineer or Administrative Official

210 Liability Insurance CFO or Administrator

215 Workers Comp. Insurance CFO or Administrator

220 Health Insurance CFO or Administrator

310 Public Buildings & Grounds Superintendent of PW or Administrator

361 Civic Center Superintendent of PW or Administrator

195 State Uniform Construction Code Construction Code Official or Engineer